Community Portraits: Setting Up Community Portraits

Community Portraits allows students and parents to upload their own portrait photo which can be automatically added to your yearbook. (Portrait Auto Flow is still available for portraits taken by your photographer.)

Here are instructions for Chief Editors to enable and use this feature.

1. Select Portraits.

2. Enable Community Portraits to allow your school community to upload their own portraits.

3. Select Edit Settings to set up Community Portraits or edit them at a later time.

4. Edit Community Portraits and select Save after you have made your choices.

• How do you want to save Community Portraits - The portraits can be saved by Grade, Teacher, or Group (Use Add/Edit Teachers to update teachers if needed)
• Who can upload Community Portraits - The portraits can be uploaded for students in all grades or only particular grades

5. Community Portrait folders will appear when portraits have been uploaded. (If you do not see a folder, it means that no one in your school community has uploaded portraits.)

Notes:

• Community Portraits are user based which means that they tie in with your Students & Parents and Teachers & Others lists. Having these lists up to date with correct information will eliminate issues with uploading portraits to the correct grade or teacher folder.
• Only one portrait can be uploaded per individual.
• Community Portraits can't be uploaded directly into an existing folder. The portrait is uploaded based on the individual's information (grade and teacher) in the community lists.
• Individual's information can be updated directly from the portrait located in the Community Portraits folders.
• Community Portraits can't be moved from page to page in edit yearbook. The individual's information (grade or teacher) needs to be changed and the portrait will automatically move to the correct folder/page.
• You can use both Professional and Community portraits. Community Portraits can be added to your Professional portrait pages but Professional portraits can't be added to your Community Portrait pages.

Recommendations:

1. If you have all or a majority of the portraits from a photographer, use Professional Portraits (Portrait Auto Flow).
2. If you do not have any portraits collected from your photographer or your community, use Community Portraits to have the parents upload portraits.
3. If you do not have a significant majority of photographer or community portraits, use Professional Portraits.
4. If you have collected all or a majority of the portraits from your community, use Professional Portraits.