Determining if School Photographer Portrait Files are PSPA/PSPI Format

Your school photographer will provide you with a disk or a link which will include all portrait images and files. The files must be formatted as per the Professional School & Sports Photographers International (PSPA or PSPI) guidelines in order for them to work with Portrait Auto Flow. If you are not sure if the files are formatted properly you can open the disk or the files in the link and view the files.

These two files must be included:

  • Images File (this file will contain the photographs of your students) 
  • Index.txt File (this file will sort the image files so that they flow to the correct location on your portrait pages)

Images File: 

The Images File contains the photographs of your students and staff. Each image has a unique name.

The Index.txt File:

The Index.txt File must be formatted in the correct order (listed below) so the import of your photos to TreeRing will work. Without a correctly formatted Index.txt File you will not be able to use the Auto Portrait Importer or the photos will be imported to the wrong locations.

Notes:  The image file names are case sensitive and must be the same in the Images File and the Index File. Header names for the columns should not be used when formatting the Index File.


If the disk is not formatted properly, contact your school photographer and provide the following information:

Some school photographers are not associated with the Professional School & Sports Photographers International and do not provide a portrait CD formatted with the PSPA/PSPI requirements.  The photographer does not have to be a part of the association to format a CD correctly.  They just need to follow the format that the PSPA/PSPI has defined.

Every school photographer should provide a properly formatted portrait CD to their schools. The image files must be JPG or PNG. The resolution of the images must be high. 640 x 800 or higher is recommended.  (If your photographer gave you a lower resolution please contact them and ask for a new CD with the portraits at a higher resolution.)

Provide this link to the photographer so they can see how to correctly format the CD.  Getting a properly formatted CD from your photographer will enable you to use Autoflow for your portrait pages.


View a PDF of the PSPA/PSPI CD Guidelines



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